Employment Opportunities
at Friends Academy

Working at a Quaker school means you can always continue to reflect, grow, and share your experience with a community that will do the same for you. At Friends Academy, we are always looking for skilled professionals with diverse perspectives to become a part of our learning community.

Mission Statement

Guided by our Quaker principles, Friends Academy educates our students to discover and develop the best of who they are and who they can become.

Belief Statement

We achieve educational excellence by committing to the highest standards of learning and living. Our diverse and welcoming community is strengthened by our Quaker values, which empower our students to inquire, reflect, and engage in their classrooms, in their neighborhoods, and in the world. Because when we inspire students to learn and live with purpose, they achieve greatness without sacrificing goodness.

Career Opportunities at Friends Academy

Director of Capital Projects and Campus Operations

Position Summary

Friends Academy seeks an exceptional individual with executive-level capital and operations experience, excellent interpersonal capabilities, and an empowering leadership style to join the organization as Director, Capital Management and Campus Operations (“Director”).

Reporting to the Head of the School, the Director is a key member of the school’s leadership team and is responsible for providing strategic leadership of all activities within campus construction and operations. The incumbent will identify and synthesize campus needs and work with campus planning efforts to develop and lead the articulation of the school’s multi-year campus master and renewal plans.

Work with the Director of Finance, Operations & Strategic Projects to ensure alignment of financial sources and uses; create a data-based approach for integrating deferred maintenance and infrastructure requirements; and play a leadership role in the planning and execution related to sustainability efforts on campus.
The search is being conducted due to the continuous advancement of the institution and the desire to ensure that the physical environment continues to reflect the school’s mission and vision and keeps pace with the changing needs and expectations of the educational community.

Key Relationships

Reports to: Head of School

Direct Reports: Director of Facilities (outsourced)

Other Key Relationships: Assistant Head of School; Directors of: Finance, Operations and Strategic Projects; Advancement, Admission; Athletics; Technology; Auxiliary Programs

Duties & Responsibilities

Manage Friends Academy’s significant investment in renewing and maintaining its campus, ensuring that the facilities and campus support and enable the school to fulfill its mission to provide clean, safe, efficient, dynamic and structurally sound facilities that offer students and staff the best possible atmosphere for meaningful teaching, learning and work.

 

  • Drive the high-level plan for the implementation of the campus renewal program over the next decade, making steady, visible progress.
  • Serve as in-house Owners Representative, ensuring the successful planning and delivery of all projects that accomplish the agreed program and scope within, or below, budget and on schedule, with a level of quality that meets standards and enhances the campus. Obtain the best possible solution at the lowest total lifetime cost that achieves the program—including design and aesthetic—objectives.
  • Collaborate in partnership with the Director of Finance, Operations & Strategic Projects, the clerk of the Buildings and Grounds Committee of the Board of Trustees, and the senior leadership of the school. Convene and lead committees that relate to campus renewal and capital programs.
  • Support colleagues in Advancement (fundraising) as they seek to inspire and engage donor interest for campus renewal.
  • Ensure a top-flight Facilities department that reflects a clear understanding of the school’s direction, as well as national trends and innovations in the management of school capital improvement programs and facilities operations.
  • Prioritize renovation and repairs needed to steward and maintain the campus and develop and manage plans and budgets and to best accomplish campus stewardship and renewal.
    Oversee the Facilities Management function of the day-to-day operations and maintenance of the campus. Establish and monitor performance targets for operational effectiveness, financial efficiency, and continuous improvement.
  • Promote the professional development of the department staff with a strong work ethic within the department. Effectively oversee the full range of departmental activities and services, and capably lead the senior management team in fulfillment of the department’s objectives.
  • Serve as a politically astute, key spokesperson and leader for the school on physical planning, design, development, construction, and facilities/operations issues, developing and maintaining a positive relationship with the school community, the towns of Locust Valley and Glen Cove, and state and local government agencies.


Desired Skills & Experience

 

  • A strong leadership profile: articulate, diplomatic, excellent communication and interpersonal skills, and commitment to interdisciplinary and collaborative teamwork. Excellent customer service and presentation skills.
  • Experience leading the capital planning process and the life cycle delivery of large capital projects. Deep knowledge of the regulatory environment, including construction permitting requirements, workplace safety requirements, and environmental regulations.
  • Strong service orientation and an understanding of both the service and stewardship missions of the school.
  • Ability to communicate with all levels of staff, faculty, and administration clearly and effectively.
  • Experience and knowledge of implementing environmentally sustainable solutions.
  • Strong financial acumen, budgeting, and decision-making skills.
  • Demonstrated commitment to and experience in advancing diversity, equity, and inclusion work in an independent school or similar environment.
  • Bachelor's degree in engineering, architecture, facility or construction management or combination of education and work experience in related fields. Advanced degree a plus.
This job description is intended as a summary of the primary responsibilities of and qualifications for this position. The job description is not intended as inclusive of all duties an individual in this position might be asked to perform or of all qualifications that may be required either now or in the future.

 

About the Search

Friends Academy is conducting the search with the assistance of Helbling & Associates (www.helblingsearch.com), an executive search firm specializing in areas of facilities management, construction, engineering, and real estate development.

Please Submit Applications or Nominations to
Helbling & Associates, Inc.
8000 Brooktree Road, Suite 100
Wexford, PA 15090

Lee Grandovic, Regional Manager
E: LeeG@helblingsearch.com
O: 724-935-7500 x108
M: 724-601-4607

Joe Wargo, Regional Manager
E: JoeW@helblingsearch.com
O: 724-935-7500 x107
M: 412-398-3762

Please visit Helbling & Associates’ Candidates Page for more information.

Director of Alumni Relations

 Mission: Guided by our Quaker principles, Friends Academy educates our students to discover and develop the best of who they are and who they can become. 

Belief Statement: We achieve educational excellence by committing to the highest standards of learning and living. Our diverse and welcoming community is strengthened by our Quaker values, which empower our students to inquire, reflect, and engage in their classrooms, in their neighborhoods, and in the world. Because when we inspire students to learn and live with purpose, they achieve greatness without sacrificing goodness 

POSITION SUMMARY: 

The Director of Alumni Relations oversees the creation and implementation of all alumni engagement including objectives, strategies, tactics, metrics, and timelines to promote alumni affinity and giving to Friends Academy. This position will work a 12 month schedule. 

The Director is a key member of the Advancement team, building relationships among Friends Academy’s 4,400+ alumni, both locally and nationally. They will be a lead solicitor responsible for meeting a portion of Friends Academy’s annual fund goal, which is expected to grow each year, and totals $1.5M for 2021-22. The Director will meet or exceed annual goals of 12% alumni participation and increase the average alumni dollar raised per year and is responsible for helping to grow the pipeline of major gift donors. 

The Director serves as the primary liaison between alumni and Friends Academy and is responsible for leadership of alumni activities including volunteer management, alumni programming, and communications. Working closely with the Director of Advancement, they will be expected to provide innovative strategies to increase alumni connection and engagement. Will help to orchestrate and attend all alumni functions and activities as the School’s principal representative, working closely with the Director of Advancement to facilitate excellent communication and coordination of alumni interface with the School. 

The position requires proven, frontline fundraising abilities, strong organizational skills, the ability to build lasting relationships with donors and reunion classes, and oversight of volunteer management programs. While this is a sole contributor role, it is fully supported by the Advancement team.

ESSENTIAL RESPONSIBILITIES:  

  • Alumni Engagement - Ensure and reinforce a strong relationship between alumni and the School. Engage alumni through FA sponsored alumni-driven activities and events, identify and cultivate future volunteer leaders and donors, and provide leadership for alumni relations programs. 
  • Volunteer Management - Manage the Friends Academy Alumni Advisory Board (FAAAB), Parents of Alumni Association (POAA), BIPOC Alumni of Friends Academy (BAFA), reunion chairs and class agents. Oversee the Distinguished Alumni Award selection committee.
  • Alumni and Reunion Giving Program - Manage a 12–18-month calendar of outreach for milestone reunions through class agent volunteer program.
  • Alumni Communications - Assist the Communications office with specific alumni related communications including class notes, alumni profile identification and outreach to alumni via social media. Work with colleagues to write, design, and send monthly alumni e-newsletters, alumni solicitations, and invitations. Use data-driven segmentation strategies to effectively engage donors. 
  • Prospect Management and Solicitation - Research alumni prospects, determine target Annual Fund amounts and solicit for contributions. Help ensure long-term support through consecutive and planned giving programs. 
  • Reporting - Provide detailed progress reports for the team and Advancement Committee of the Board of Trustees. Serve as liaison between the FAAAB President and Advancement Office. 
  • Special Events - Collaborate with colleagues to oversee Fall Fair, the annual reunion program. Spearhead the NYC Alumni reception and Long Island Alumni receptions. Attend regional receptions and campus events to meet alumni and donors, assist with various aspects of events, make introductions, champion and solicit for the alumni program, the Annual Fund and capital campaign. Occasional public speaking. 
  • Work commitment - Able to work on occasional evenings and weekends to support school events. Travel as needed to meet with donors both locally and nationally. 

QUALIFICATIONS/REQUIREMENTS: 

  • Bachelor's degree from a four-year college or university with a degree of study in a relevant field; master’s degree a plus. Overall experience level of seven to eight years, with at least three years of specific experience with proven fundraising results. Experience working in an educational institution is preferred. 
  • A positive thinker who is collaborative in all dealings. Takes pride in innovative and creative ways to achieve results.
  • A natural connector with the ability to see opportunity where others might not.
  • A self-starter who can operate effectively with minimal direction and oversight. 
  • A strong eye for details and experienced at event planning and project management. Works successfully within deadlines and timeframes. 
  • Excellent written, verbal and presentation skills. Open to feedback. 
  • A respectful individual who is sensitive to cultural differences. A professional who works with integrity and principles and upholds organizational values and Quaker philosophy. 
  • Up to date and proficient technology skills in working with Google Workspace, Microsoft Office Suite, Canva and most social media outlets. Experience working with Senior Systems, Raiser’s Edge or similar CRM is a plus. Familiar with prospect research techniques. 

The requirements above are representative of the knowledge, skill, and/or ability required to perform each essential duty successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

Compensation and Benefits:

Friends Academy offers a competitive salary, excellent benefits, and a generous tuition remission policy. 

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to talk; grasp; sit for extended periods of time; and repetitive motion. Sedentary work: possibly exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry or otherwise move objects. Stand for long periods of time. The ability to move from building to building and around campus grounds. This position is not substantially exposed to adverse environmental conditions. 

Interested candidates should submit a resume and cover letter with the salary requirement to recruitment @fa.org, attention Director of Advancement

Our Commitment to Diversity 

Friends Academy is committed to our guiding principles of diversity, equity, and inclusion. We welcome candidates representing the diversity of the world as we deepen and elevate our educational program. 

Friends Academy is an equal employment opportunity employer committed to hiring and retaining exceptional, dedicated people of diverse backgrounds. We consider qualified individuals for employment with the School regardless of age, color, disability, national origin, race, religion, sex, or any other state or federally protected classification. 

We invite you to read our community welcome letter from our Director of Diversity, Equity, + Inclusion 

Director of Arts

Friends Academy seeks an outstanding educator to oversee all aspects of the school’s visual and arts programs (visual arts; digital arts; music: band, choir, orchestra; theater, and dance) and to manage and oversee all arts spaces at the school. The successful candidate will be a visionary leader with experience in building arts curriculum programming across and among disciplines and forging relationships with organizations and artists beyond the school’s campus. They will be a proven leader; self-directed individual who is solution-oriented, flexible, and works well with teams and individuals while exuding a positive attitude. The Director will have extensive experience as a teacher in either the visual or performing arts (or both) and will be required to teach. Will oversee and orchestrate complex theater and musical productions. The Director will work closely with the Head of School, Division Heads, and the Assistant Head of School, as well as directly with students, faculty, and parents.

Direct reports include the Technical Director and Arts Coordinator and a shared responsibility with Division Principals for the Arts faculty. 

Other Duties Include: 

  • Collaborate with the Advancement department for fundraising initiatives to support arts programs. 
  • Develop, implement and manage summer arts programming in conjunction with the Director of Auxiliary Programs. 
  • Cultivate relationships with local and national arts organizations. Other duties and initiatives may arise as determined by the Head of School. 

Competencies: 

  • Able to uphold the school’s Quaker mission and values, effectively blends candor, care, and empathy in dealing with others, and whose style is rooted in honesty, transparency, and collaboration. 
  • A thoughtful individual who embraces managed risk-taking and experimenting with new ideas, and is excited by the opportunity to help a well-established and thriving independent school reach new levels of success. 
  • An approachable, collaborative professional, who values teamwork, builds meaningful relationships, listens well, and respects differences of opinion. A thinker who possesses excellent communication skills and exhibits a high level of emotional intelligence. 
  • A hard-working professional who thrives in a fast-paced work environment with high expectations. 
  • Able to exhibit strong emotional control, and while under pressure. Ability to adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events. 
  • Excellent verbal and written communication skills 
  • Strong time management and organizational skills 
  • Proficient with technology including Word, Excel, Google Drive, and applications

Qualifications: 

  • A Masters Degree in visual, performing or communication arts or education is required; 
  • A minimum of five (5) years of experience is required, preferably in an independent school setting. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to talk; finger; grasp; stand for extended periods of time; possibly exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry or otherwise move objects. The ability to move from across and around campus grounds. 

Our Commitment to Diversity 

Friends Academy is committed to our guiding principles of diversity, equity, and inclusion. We welcome candidates representing the diversity of the world as we deepen and elevate our educational program. 

Friends Academy is an equal employment opportunity employer committed to hiring and retaining exceptional, dedicated people of diverse backgrounds. We consider qualified individuals for employment with the School regardless of age, color, disability status, gender identity or expression, genetics, national origin, race, religion, sex, sexual orientation or any other characteristic protected by federal, state or local laws. It is Friends Academy’s policy to comply with all applicable laws pertaining to nondiscrimination and equal opportunity. 

We invite you to read our community welcome letter from our Director of Diversity, Equity, + Inclusion

Associate Director of Admissions

Position:

Friends Academy, Independent Day School, PS-12th grade is seeking a mission-driven, dynamic individual to fill the role of Full-Time Associate Director of Admissions. The successful candidate will be highly professional, creative, and eager to learn. A collaborative team player, this individual will approach the role with integrity and exude a positive spirit.  The Associate Director of Admissions will report to the Director of Enrollment Management and will join a team of committed and collaborative colleagues.

Primary Roles and Responsibilities (other duties may be assigned):

External Relations

  • Establish relationships with inquiring applicants and families and maintain ongoing communication and follow up throughout the admissions process. 

  • Serve as an outside recruiter by representing Friends Academy at school fairs and visits, and developing strategic partnerships with area feeder schools and local organizations.

  • Conduct tours, interview prospective students and families and write detailed narrative evaluations of these conversations.

  • In collaboration with the Director of Enrollment Management, facilitate online admissions events, including curriculum-specific, and newly conceived programming. 

  • Partner with the Branding and Communications Department to strategically recruit prospective families and develop quality materials that capture the benefits of a Friends Academy education. 

  • Assist in the planning and execution of all prospective and newly admitted family events. 

  • Represent Friends Academy at all relevant admission events, which may require  work in the evening and on weekends.

Internal Relations

  • In collaboration with the Director of Enrollment Management, manage the Admission Club including recruiting, selection, training, and scheduling student tour guides. 

  • Organize, implement, and facilitate the buddy program for newly enrolled students and families.

  • Partner with Parent Council to welcome new families into the Friends Academy community.

  • Cultivate and maintain positive relationships with students, families, faculty, administrators, and other members of the Friends Academy community. 

Related Responsibilities

  • Read and evaluate application files for admission to Friends Academy

  • Serve on the Admission Committees and attend all relevant committee meetings

  • Oversee classroom visits and assessments for prospective students 

  • Assist colleagues with Upper School placement for newly admitted students 

Skills and Competencies:

  • Bachelor’s degree is required
  • Bi-lingual proficiency is desired
  • Excellent oral, written, and interpersonal skills
  • 3-5+ years of previous admissions experience 
  • Demonstrated ability to handle confidential situations and materials with  discretion
  • Strong time management and organizational skills 
  • Strong technology skills are required: Proficiency with MS Word and Google Apps for Education. Working knowledge of  Web based databases such as Senior Systems, SSS, and Ravenna 
  • Treats people with respect; keeps commitments; inspires the trust of others; work with integrity and principles; upholds organizational values for working in a diverse and inclusive environment
  • Ability to adapt to changes in the work environment; manage competing demands; change approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
  • Flexibility to work occasional evenings and weekends as needed 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to talk; finger; grasp; sit for extended periods of time; and repetitive motion. Sedentary work:  possibly exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently to lift, carry or otherwise move objects. Stand for long periods of time. The ability to move from building to building and around campus grounds. This position is not substantially exposed to adverse environmental conditions.

Employees are required to provide proof of the Covid-19 vaccination. Unvaccinated employees are required to take a weekly Covid test.

Our Commitment to Diversity

Friends Academy is committed to our guiding principles of diversity, equity, and inclusion. We welcome candidates representing the diversity of the world as we deepen and elevate our educational program.  

Friends Academy is an equal employment opportunity employer committed to hiring and retaining exceptional, dedicated people of diverse backgrounds. We consider qualified individuals for employment with the School regardless of age, color, disability status, gender identity or expression, genetics, national origin, race, religion, sex, sexual orientation, or any other characteristic protected by federal, state, or local laws. It is Friends Academy’s policy to comply with all applicable laws pertaining to nondiscrimination and equal opportunity.

We invite you to read our community welcome letter from our Director of Diversity, Equity, + Inclusion.

Substitute Teacher (All Divisions)

In each division, there is an occasional need for daily substitute teachers. Additional substitutes are always needed.

Qualifications: 

  • A BA degree and experience teaching students in one or more divisions: Lower School, Middle School, Upper School; an advanced degree is preferred.
  •  Teaching and or Assistant Teaching experience in independent schools is preferred.
  • Strong organizational and communication skills as well as a love for working with children or young adults is required.

Daycare Teacher Assistant – Part Time

Friends Academy a Quaker Independent School, grades PS-12 is seeking a Part-Time Teacher Assistant for our Child Care Program to help nurture our littlest friends, ages 6 weeks up to 3 years old. Our small program is licensed by NYS Office of Family and Children Services and nestled in on a 65 acre campus. The Teacher Assistant position will start immediately, work on a school calendar schedule (10 months), and approximately 20-25 hours per week, Monday-Friday. Visit us on the web www.fa.org and see why Friends is a great place to work!

Qualifications: 
A successful candidate will assist with the daily routines of young children, engage in age-appropriate activities, and assist with developing skills. We are looking for a reliable nurturing person who will enjoy working in a comfortable, pleasant school setting. Experience with young children working in a Daycare or Early Childhood setting is required. Ability to adhere to licensing and NYSOCFS guidelines. Background Screening is required. Dependability is a must.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements of the position include lifting children, pushing strollers, sitting on the floor, and year-round daily outdoor activities.

For consideration, please submit a resume and cover letter with three professional references to Karen_Galvin@fa.org, Daycare Director

Our Commitment to Diversity

Friends Academy is committed to our guiding principles of diversity, equity, and inclusion. We welcome candidates representing the diversity of the world as we deepen and elevate our educational program.

Friends Academy is an equal employment opportunity employer committed to hiring and retaining exceptional, dedicated people of diverse backgrounds. We consider qualified individuals for employment with the School regardless of age, color, disability status, gender identity or expression, genetics, national origin, race, religion, sex, sexual orientation, or any other characteristic protected by federal, state or local laws. It is Friends Academy’s policy to comply with all applicable laws pertaining to nondiscrimination and equal opportunity.

We invite you to read our community welcome letter from our Director of Diversity, Equity, + Inclusion

COVID-19 considerations:
Implementing Covid protocols as established and evolving by the CDC and local authorities. Employees are required to provide proof of the Covid Vaccination. Unvaccinated employees are required to take a weekly Covid-19 test.

Substitute For Little Friends

  • Substitute for Little Friends Infant & Toddler Program, Monday-Friday
  • Lunch break person Tuesday, Thursday and Friday
If you are interested in applying for an available role, please send your resume with a cover letter to recruitment@fa.org.

Get ready to open a new door